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February 2005 Business Meeting Minutes

Minutes of the February 12, 2005 DPRG Board of Directors Meeting

This is first BoD meeting for the newly incorporated 501(c)(3) DPRG

The following DPRG officers were in attendance:

  • Dale Wheat, President
  • Ron Grant, Vice President
  • Martin Meier, Treasurer
  • David Ellis, Secretary
  • Steve Rainwater, Web Master (Advisor)

Ron Grant made a motion to raise the President's discretionary spending limit to $75.00 and Martin Meier seconded the motion. The motion passed unanimously.

Dale Wheat made a motion that for all accepted donations the donating entity would be memorialized by having the opportunity to place a banner in the banner ad rotation on the DPRG home page for 6 months. Donations larger than $1000 would extend the opportunity to 12 months. The entity would be required to submit its own suitable banner. Ron Grant seconded the motion and the motion pass unanimously.

Dale Wheat proposed that we review our development procedures and opened the floor for discussion. To enhance the club an expansion of the donations was desirable. This expansion should include grants and equipment. It was agreed upon that a list of donors and their donations, donations desired, and possible donors be kept. Ron Grant agreed to take on this task. It was also agreed that our solicitation of donors must reflect well on the club and be conducted in a professional manner. One step in achieving this goal would be to draw up a formal donation request letter. David Ellis agreed to draw up the letter. The club should seek donations of hardware and software and where possible reviews should be written and posted on the web site for items added to the club's inventory. As a point of clarification it was brought up that for tax and accounting purposes receipts should be written by the Treasurer for all donations. Custody of items to be added to the club's inventory would be turned over to the Librarian and custody of items to be awarded as prizes should be handled by the President.

With no further business the meeting was adjourned

David D. Ellis
DPRG Secretary

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